Full-Time Kajabi Marketing Manager OBM

Location: Remote

Salary: 2000AUD Paid Bimonthly

Mondays to Fridays Perth Time zone (40hrs/week)

Start ASAP

Overview

We need a proactive, highly organized, and tech-savvy Executive & Agency Operations Marketing Manager to keep everything running smoothly. This role is essential in ensuring seamless operations, client support, and event coordination while keeping workflows optimized. If you are a strategic problem-solver who thrives in a dynamic environment, we want you on our team!

Key Responsibilities 2. Operations & Systems Management 3. Communication & Client Management 4. Event & Logistics Coordination 5. Tech-Savviness & Software Proficiency 6. Problem-Solving & Process Improvement 7. Proactivity & Adaptability Daily Responsibilities:

• Organisational & Administrative Support

• Manage inbox and calendar, prioritizing urgent emails and scheduling efficiently.

• Handle diary coordination and ensure smooth scheduling.

• Organize documents, client deliverables, and business administration tasks (onboarding, wrap-ups, support tasks).

• Optimize workflows using Asana & Google Drive to improve efficiency.

• Manage and store Zoom recordings & transcripts systematically.

• Oversee Kajabi tasks, including content updates, automations, and backend management.

• Act as the main point of contact for clients, speakers, and stakeholders.

• Handle client interactions with confidence and professionalism.

• Maintain strong written and verbal communication for clear, concise messaging.

• Organize logistics for events like Sh*t Show Live Stories and VIP PR Days following established processes.

• Ensure behind-the-scenes event tasks run smoothly.

• Communicate with speakers, clients, and vendors to ensure readiness.

• Required: Asana, Google Drive, Excel, Kajabi

• Familiarity with: Xero, ChatGPT/AI tools, WhatsApp, ManyChat, Dropbox, Canva, Vid AI, and more.

• Identify inefficiencies and improve workflows proactively.

• Thrive in a fast-paced environment while ensuring accuracy and attention to detail.

• Take initiative and be solution-focused.

• Work independently while staying responsive during core hours.

• Be a strategic wing woman to anticipate blind spots and help move the business forward.
  
  

Morning Routine & Priorities Check

• Organize inbox and respond to urgent emails.

• Review and update CEO’s calendar, confirming meetings.

• Check Asana for tasks, deadlines, and team progress.

• Quick alignment with the CEO to clarify priorities.
  
  

Business Administration & Client Support

• Manage client emails and follow-ups.

• Organize documents and ensure PR client support materials are accessible.

• Support client onboarding and wrap-ups (contracts, welcome packs, etc.).

• Keep client deliverables on track and remind the team of deadlines.
  
  

Event & PR Support (As Needed)

• Confirm logistics for Sh*t Show Live Stories & VIP PR Days.

• Communicate with speakers, clients, and vendors.

• Update event schedules and checklists.

• Process event-related admin (ticketing, RSVPs, guest lists).
  
  

Operations & Systems Management

• Maintain and improve workflows in Asana & Google Drive.

• Manage Zoom recordings & transcripts, ensuring organized storage.

• Update Kajabi backend, upload content, and check automations.

• Oversee scheduling and coordination for team members and clients.
  
  

End-of-Day Wrap-Up

• Final inbox check to flag urgent items for the next day.

• Provide key updates or action items to the CEO.

• Ensure Asana tasks are up to date.